About us
Stellaxius is a Salesforce consulting boutique.
We aim to inspire people and embrace challenges while solving problems and having fun!
We are a dynamic growing company in the midst of development, and we are seeking a skilled and motivated Assistant to join our team. As an Office Assistant, you will play a critical role in supporting our Administrative and Social Responsibility department by handling a wide range of Administrative functions.
Your key activities at Stellaxius will be:
Office Management:
- Ensure efficient maintenance and continuous operation of the office, coordinating repairs and maintenance as needed.
- Supervise the organization of the workspace to ensure a clean and organized environment.
Purchasing and Inventory:
- Coordinate the procurement process for equipment and materials.
- Maintain accurate inventory records, monitoring stock levels and replenishing as necessary.
- Manage relationships with suppliers, ensuring the services provided meet the individual needs of the organization and our team.
Contract Management:
- Maintain accurate and up-to-date records of contractual documents and their renewals.
- Support the interface with suppliers to ensure their services and/or products are delivered as per the specifications.
Travel Arrangements:
- Organize travel itineraries, including booking flights, accommodations, and transportation.
- Ensure employees have all necessary documents for travel.
Event Operational Support:
- Assist in the organization and execution of events, meetings, and training sessions.
- Coordinate logistics, space reservations, and preparation of materials.
Compliance with HST Laws and Regulations:
- Monitor and ensure compliance with health, safety, and labor laws and regulations, implementing necessary updates.
- Keep track and schedule the necessary health consultations for employees, coordinating with the suppliers to ensure minimal impact on their agenda.
Multifunctional Collaboration:
- Collaborate with multifunctional teams to develop and implement programs and initiatives related to Administrative & Social Responsibility (ADMIN&SR).
Process Improvement and Innovation:
- Stay updated with industry trends and best practices in Administration and Social Responsibility, identifying opportunities for process improvement and innovation.
- Work with the manager and other areas in digitalization initiatives that bring benefits like time and cost reduction.
What are we looking for?
- At least 2 years' experience in administration;
- Good knowledge in MS Office applications, particularly Excel, with the ability to manage and analyze data effectively;
- Good organizational skills, with the ability to prioritize tasks and meet deadlines in a fast-paced environment;
- Attention to detail and a commitment to delivering high-quality work;
- We value good communication skills, active listening, teamwork, critical thinking, good energy, motivation, and willingness to have a lifelong learning experience;
- Ability to handle sensitive and confidential information with discretion and professionalism;
- Proactive and self-motivated, with the ability to work both independently and collaboratively as part of a team;
- Advanced English to be able to maintain a conversation.
What we have to offer you:
- A Hybrid working model. This means that to you will be able to work at least 1 day per week from home.
- A stable and dynamic working environment where you can develop, and your work becomes fun!
- The possibility to come up with ideas, be listened and see them implemented.
- Private Health and Life Insurance.
- Happy Hours every Friday when we’re on-office!
- Health Benefit. Yes, your well-being matters so you will be entitled with a monthly amount to spend with a physical or mental activity.
- Partnerships with brands to grant you discounts and benefits
- Team events every quarter.
Last but not least, you will find an amazing culture of learning and mutual help that is based on our TETRIS company values: teamwork, expertise, trust, responsibility, innovation, and satisfaction!
Equal Opportunities Statement
Stellaxius is an equal opportunity employer. We celebrate diversity, we support it, and we are committed in ensuring that all applicants are treated equally during our hiring process. Please we invite you to apply if you consider this job is the perfect one for you!